Security Measures Best Practices

Best Practice	Step to perform	When to apply or when not to apply	Links
Encryption
Encrypt all EDI transaction files in transit and at rest using strong encryption algorithms	Utilize secure protocols like HTTPS, SFTP, AS2 etc.	Encrypt all EDI transaction files in transit and at rest using strong encryption algorithms. This protects data from unauthorized access if intercepted.	NA
Authentication
Enforce Strong Password Policies: Require complex passwords and regular password changes. Use Multi-Factor Authentication: Implement MFA for an additional security layer. Regularly Review Access Controls: Periodically review and update roles and permissions to ensure they align with current organizational needs. Monitor Login Activity: Keep track of login attempts and monitor for suspicious activities. Secure API Endpoints: Use HTTPS for all API communications and enforce strong authentication methods.	Configuring User Authentication: Username and Password: Set up user accounts with strong passwords. Encourage or enforce password policies, such as complexity requirements and regular changes. Multi-Factor Authentication (MFA): Enable MFA to add an additional layer of security. This might involve using SMS, email, or an authenticator app for the second factor.	This ensures that only authorized parties can access the EDI systems and data.
Secure communication channels
Implement secure communication protocols such as AS2, SFTP, or FTPS to protect the confidentiality and integrity of data during transmission.	Create the file event and file target during transaction development. Create using protocols such as AS2, SFTP, or FTPS	Implement secure communication protocols such as AS2, SFTP, or FTPS to protect the confidentiality and integrity of data during transmission.	NA
Adherence to Standards
Follow standards such ANSI X12, EDIFACT	Setup inbound and outbound transaction Use EDI outbound,Inbound or Custom Template ac to the use.	This will help when we create the IB/O transaction and It should follow standard such as X12 and EDIFACT	NA
Access controls
Authorization is a critical component of EDI security, ensuring that users have access only to the data and systems necessary for their roles	Go to profile Click on users Click on Invite user Select role	Create specific roles based on responsibity.Each role should have a clearly defined set of permissions. Assign users to roles based on their job responsibilities. This helps ensure they only have access to the information and systems they need.
Audit trails and Logging
Audit trails and logging are essential components of EDI security, providing a detailed record of activities that occur within EDI systems. These practices help in monitoring, detecting, and responding to unauthorized access or anomalous activities	Go to dashboard Click on transaction Come to all messages Then to EDI X12 interchanges and EDIFACT interchanges	Maintain logs of all EDI transactions, including document type, sender, receiver, timestamps, and status. Record details of who accessed the system, what actions they performed, and when. This includes login attempts, file access, and changes to configurations.Capture and log any errors or exceptions that occur within the EDI system, including failed transmission attempts, system errors, and processing issues.